🏌️‍♂️ Guidance for Tournament Organisers — Running a Qualifying Competition and Posting Scores to CDH

Purpose

This note explains the key steps required to:

1. Download course information for a qualifying competition, and
2. Post scores back to the Scottish Golf Central Database of Handicaps (CDH) through your Independent Software Vendor (ISV) system.

1️⃣ Understanding the Process

• The system used to manage qualifying competitions and score uploads has been successfully operating in Wales, England, and Ireland for over 5 years.
• Each ISV (e.g. ClubV1, IntelligentGolf, DotGolf, etc.) may look slightly different, but the underlying process is the same.
• Your ISV provider should be familiar with these steps and can guide you through their specific screens or buttons.

2️⃣ Key Requirement — The MarkerUID

• Every score posted to the CDH must include a markerUID (a unique ID for the marker).
• This markerUID can only be obtained by making a call to the WHS database of markers.
• That call is only possible after the host venue has granted permission for access.

3️⃣ Clarifying “Course Approval”

The term course approval can cause confusion — it actually involves two separate actions:

1. Host Venue Approval – The host club confirms permission for the event to access its course data.
2. Calling Marker Details – Once approved, the organiser downloads the list of active markers from the WHS platform.

4️⃣ Step‑by‑Step Summary

Step	Action	Description
1	Create the tournament	The organiser (e.g. SVLGA) sets up the event in their competition software, selecting dates and the host club.
2	Request host venue approval	The system sends a message to the host club asking them to approve the event. The club accepts or declines.
3	Host club accepts	Once accepted, Scottish Golf can see this approval in DotGolf, and the organiser can now call the marker list.
4	Download marker details	The organiser retrieves the full set of active markers from the WHS platform for that club.
5	Select marker for event	The organiser chooses which marker will be used for the tournament.
6	Run the event and post scores	After play, scores are uploaded through the ISV software. The markerUID is automatically included, allowing successful posting to CDH.

5️⃣ Important Reminders

• There is no such thing as “course approval” — only host venue approval.
• The marker list must be downloaded before the event date; it cannot be called afterwards.
• Once host venue approval is granted, the full marker set becomes available for download.
• If you’re unsure how to call the marker set, contact your ISV provider — they will know the correct steps.

✅ Key Takeaway

To run a qualifying competition and post scores successfully to CDH, organisers must:

1. Obtain host venue approval,
2. Download the marker list in advance, and
3. Ensure scores include a valid markerUID when posted.